How to download outlook file

Select OK. If you set a password, you must enter it every time that the data file is opened — for example, when Outlook starts or when you open the data file in Outlook. Sometimes additional data files are needed.

Outlook Data Files. If your online mailbox is nearly full, you can export some items to an Outlook Data File. You can also use these files to create archives, project files, or backups from any Outlook account. Tip: If your Outlook Data File.

Learn How to remove an Outlook. This is a synchronized copy of the messages saved on a server. It can be accessed from multiple devices and applications such as Outlook. Tip: It isn't necessary to back up an offline Outlook Data File. If you set up the account again or on another computer or device, a synchronized copy of your messages will be downloaded. Outlook uses a data file to save items on your computer, the Outlook Personal Folders file.

With a Microsoft Exchange account, your items are usually delivered to and saved on the e-mail server. To allow you to work with your messages without connection to the e-mail server, Outlook offers offline folders, which are saved in an Offline Folder file.

To create archives, project files, or backup files of the Outlook folders and items on your computer, including Exchange accounts, you must create and use additional. By default, Outlook creates a. This file format cannot be read with Microsoft Outlook 97, 98, , or Note: Specifying a display name helps you to distinguish between different Outlook data files when you work with more than one. We recommend choosing a name that is meaningful to you.

If you want to password-protect your data file, under Password , enter your password in the Password and Verify Password text boxes. Note: For improved security, only dots appear when you type. If you want, choose a password for this data file. Select the Save this password in your password list check box if you do not want to be prompted for the data file password each time you open the file.

Yatendra Singh. Select Email Messages. Click on the File tab — top left in the menu bar. Click Save As. Now, browse for a path to save the email message s. Assign the text file a name. Click on the File tab. Select Export to a file and then click Next.

This allows you to backup your emails for safe-keeping, or to transfer to another computer. You can save one email at a time or entire folders at once. Currently, the Outlook web application does not have an option for downloading emails. This wikiHow teaches you how to download emails in Outlook. Open Outlook. Double-click an email. Click File. Click Save as. Select a folder. Type a file name for the file. Select a file type.

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Related Articles. Article Summary. Method 1. Launch Outlook. It has a blue icon with an "O" over an envelope. This works in Outlook. You can use Outlook , , , or Office Open an email you want to save. Select an email folder in the sidebar to the left and then double-click the email you want to save. It's the first menu in the menu bar at the top of Outlook. Click Save As. It's the third option in the File menu. Select a folder to save your folder in.

You can click a folder in the Quick Access bar to the left or double-clicking a folder in the File Explorer window. Type a name for the file. Type the name for the file next to "File Name" in the File Explorer window.

Use the drop-down menu next to "Save as Type" to select a file type to save the email. This saves the email to the folder you selected. Alternatively, you can drag and drop the emails from Outlook to the folder you want to save them to. Method 2. It's the second option in the File menu. Select "Export to a file" and click Next. Use this option to export your email messages to a local file on your computer.